The primary role of the County Clerk is that of Recording Officer, responsible for filing deeds, mortgages, leases, assignments, discharges, maps, census records, ag districts, business certificates, judgments, federal tax liens, military discharges, naturalization records, inquests, separation agreements and divorce decrees for the entire county.
As an agent for the Federal Government, the County Clerk is responsible for maintaining the Federal Tax Lien Docket and is established as a Federal Passport Acceptance Facility. All Supreme Court documents are the records of the County Clerk. The office is responsible to the Supreme Court as well as the Office of Court Administration in maintaining all active and closed civil and criminal files, money judgments, small claim assessment reviews, In-Rem Proceedings, mandatory surcharges and collection of all state imposed court fees. The County Clerk’s Office is the collector of all state transfer tax on deeds, mortgage tax on mortgages and must be familiar with the varying exemptions, rules and any applicable affidavits relating to said exemptions and rules. In this capacity, the office is directly involved with the New York State Department of Taxation and Finance. As a service to the New York State Department of Environmental Conservation the County Clerk maintains a hazardous waste site information index. As a representative of the New York State Department of State, the County Clerk maintains the records for all Orleans County Notaries Public. The office collects applicable appointment fees upon a notary’s renewal, processes the renewal application, and when requested, will issue certificates of authentication. In addition to the maintenance of notary information, the County Clerk also files all Orleans County Certificates of Incorporation which are provided to us by New York State.
The Orleans County Clerk’s Office is presently staffed with three full time persons being one Deputy County Clerk and two Special Deputy Clerks. The office maintains hours Monday through Friday from 9:00 am to 5:00 pm except from Memorial Day to Labor Day when the hours are 8:30 am to 4:00 pm. The office is located at 3 South Main Street at Courthouse Square in the Village of Albion.
You will find that the office maintains a constant, committed goal to provide impeccable customer service not only to each and every resident of this County, but also to any person in need of our assistance and guidance.
Karen Lake-Maynard, County Clerk
Orleans County Clerk
3 South Main Street, Suite 1
Albion, New York 14411
Diane L. Shampine, Deputy County Clerk
Orleans County Clerk
3 South Main Street, Suite 1
Albion, New York 14411
NOVEMBER 14, 2017. The Pistol Permit office will be closed on November 15, 2017 through November 17, 2017 in order to relocate the Pistol Permit Office to the County Clerk's building The new Pistol Permit Clerk, Joanne Marek, will maintain an office on the first floor of the building accessible from the parking lot entrance. Take the elevator to the first floor and proceed to the end of the hall. The office will be on your right. Fall and winter hours remain the same from September 5, 2017 through July 3, 2018. They are:
Monday 9:00 am - 12:00 pm and 1:30 pm - 4:30 pm
Tuesday 9:00 am - 12:00 pm and 1:30 pm - 4:30 pm
Thursday 9:00 am - 12:00 pm and 1:30 pm - 4:30 pm
Friday 9:00 am - 12:00 pm and 1:30 pm - 4:30 pm
For telephone assistance, please call the Pistol Permit Office at (585) 283-4961.
NOVEMBER 14, 2017. REAL ESTATE CLOSING ROOM. In order to provide continued assistance to those who previously used what is now the Pistol Permit Office, the closing office has been relocated to the second floor of the County Clerk's building. Closing dates and times must be scheduled through the Legislator's Office at (585) 589-7053. Thank you for your cooperation during this relocation process.
OCTOBER 27, 2017 - DEED SCAM
Once again, we want to warn homeowners of a "deed scam" occuring in our County. If you receive solicitation from Records Recovery Services out of Albany, New York, please do not respond. This company is offering a copy of your property deed at an exorbitant cost ranging from $80 to $100. You can come to the office and request a copy of your deed for $0.65 per page. Deeds usually consist of two to five pages. Please beware!
SEPTEMBER 22, 2017 - ON-LINE LAND RECORDS
I am excited to share some long awaited news! Orleans County Land Records will be online starting Monday, October 2, 2017. The link to get to this website is https://www.nylandrecords.com/nylr/NylrApp/index.jsp. Note that you cannot access the website until the launch day of October 2, 2017. When you have a subscription, you will be able to search and view available real property and related documents which have been recorded in the Office of the Orleans County Clerk. The documents are searchable by office type as well as by specific document types and by name, volume, or document number. Our commercial/monthly member users will be charged $100.00 per month subscription fee with unlimited access to images and no charge for index searches. Pay-per access members will be charged $5.00 per document view with no search charge or monthly charge. To become a monthly user or a pay-per access user simply fill out the registration form available on the website on October 2, 2017 and choose a Member ID and Password for future visits.
JANUARY 3, 2017 - FIREARMS LICENSE RECERTIFICATION PROCESS
Today, the New York State Police will begin mailing letters to each NYS Pistol Permit Licensee which will explain the recertification process. The new procedure will require each licensee who was issued a license before January 15, 2013, to affirm that he or she is not prohibited from possessing firearms under state and federal law and to confirm certain information relating to his or her license such as name, current address and date of birth as well as information about the firearms owned. A holder of a license issued on or after January 15, 2013 must recertify within five years from the date of issuance. The recertification must be completed by January 31, 2018. You may accomplish this by visiting http://troopers.ny.gov/Firearms/ or you may use paper forms that are available here at the Clerk's Office and at the Pistol Permit Office located in the County Courthouse or at any State Police station. There is no fee associated with either process.
BEWARE of a mail scam which suggests that only their office can provide a homeowner with the only document identifying them as owners of a property. These scam artists go on to offer the document to you at a cost ranging from $85.00 to $90.00. PLEASE BE ASSURED that we at the ORLEANS COUNTY CLERK'S OFFICE maintain all of the county's deed records and you can obtain a copy at a cost of $2.00 to $5.00 depending on the number of pages in the deed. Two such "companies" are located in Albany, New York. They are Local Records Office and Records Recovery Services. Be certain not to respond to the solicitations and advise your elderly relatives of the scam.
FEBRUARY 29, 2016. Phone numbers for the Orleans County Courts are changing effective March 1, 2016 as follows:
Family Court (585) 283-6656
Supreme & County Court (585) 283-6657
Surrogate's Court (585) 283-6658
Commissioner of Jurors Office (585) 283-6659
Juror Call-In Number (jury duty service) (585) 283-6655
FEBRUARY 17, 2016. If you anticipate applying for a United States Passport within the next two years, you are encouraged to apply early. Normal processing time from submission of your application to receipt of the passport is 6 weeks. The Department of State is anticipating a significant increase in the number of people applying for passports in 2016 through 2017. In fiscal year 2015 14.5 million passports were issued. The Department is projecting issuances for fiscal year 2016 to be between 16 to 18 million and 20 to 22 million for fiscal year 2017.